Lead sponsor

Supporting sponsor

Terms and Conditions

General

  1. 1.The Big Pedal is promoted by Sustrans Limited company number 1797726, (Registered Charity No. 326550 (England and Wales) SCO39263 (Scotland)] (“The promoters”/ “we”).
  2. 2.The challenge dates are 23 April-4 May 2018.
  3. 3.Schools can record journeys for the challenge on the Big Pedal website from 6am on the 23 April 2018 to 9am on 8 May 2018. Journeys made before the start time or after the closing time will not count towards the challenge.
  4. 4.Any enquiry concerning this scheme should be sent to: The Big Pedal, Sustrans, 2 Cathedral Square, College Green, Bristol BS1 5DD
  5. 5.The promoters reserve the right to cancel this scheme at any stage, if deemed necessary, or if circumstances arise out of its control.

Participation

  1. 6.The Big Pedal is open to all schools in the United Kingdom. A DfES/SEED/Inst number is required to complete registration and enable schools to participate.
  2. 7.We encourage schools to record journeys on every day of the challenge, but their final position is determined by their best five days. If they cannot record at least five days, they can choose our one-day challenge. Unlike the five-day challenge, the one-day challenge can include bike or scooting activity made during the school day. For more details, see the section ‘Logging journeys’ below.
  3. 8.4 May 2018 is the final day of the challenge and an optional fundraising day in which schools can choose to take part. The activities will be open to all children at the school. However, only children arriving by bicycle or scooter may be logged as having made Big Pedal journeys for the purpose of the competition.
  4. 9.The Big Pedal has three categories for school-types, small primary (fewer than 250 pupils), large primary (greater than or equal to 250 pupils), and secondary schools. There is no separate category for SEN schools. However, SEN schools with pupils who are unable to scoot/cycle to school may use school/static/adapted bikes and count journeys made at school, e.g. during school break times, in the playground. It is up to the discretion of school staff what constitutes one journey taking into account pupil ability.
  5. 10.Participants can register as a whole-school challenge or a class. When registering, schools are required to enter a figure for the entire school roll if entering the whole-school challenge, or the total number of pupils in the class if entering the class challenge. If a school is registered as a whole-school challenge, classes within the school are not permitted to register separately as a class.
  6. 11.Any schools with fewer than 35 pupils are required to enter as a class during registration.
  7. 12.The promoters aim to support schools during the challenge by providing them with online and paper-based Big Pedal-themed resources. However, we cannot be held liable if, for any reason, we are unable to provide these resources.
  8. 13.The promoters are not responsible for misuse of any prize, or claims, liability, loss or damage arising out of or in connection with this scheme. The promoters have no knowledge of local conditions and it may be that as a result of those conditions, including but not limited to weather conditions, construction projects, closures or other events, routes used are not safe. Any schools, by registering to participate in The Big Pedal, accept that it, or its representatives, must exercise judgment in their activities which result from participation in the Big Pedal, and are responsible for decisions affecting the safety of pupils and other participants.
  9. 14.Schools are advised to check all their details on The Big Pedal website prior to the start of the challenge. If any information is incorrect, they should contact the challenge organisers (bigpedal@sustrans.org.uk) to amend the details prior to the challenge start date. Once the challenge has begun it will not be possible to amend the information given at registration. Incorrect details may lead to allocation of the wrong category and a school/class not being eligible to claim any prizes.

Logging journeys and results

  1. 15.A school or class must log their journeys to:
    • add to their challenge total which determines their position in the category at the end of the challenge
    • appear on the daily leaderboards
    • be eligible to win in the daily prize draw

Eligible journeys

  1. 16.A school/ class may log one cycling or scooting journey per pupil per day of the challenge. For participants of the five-day challenge, this should relate to the journey made to school each day. A journey to school counts towards the challenge if at least half the time taken travelling to school by a pupil is made using a bike or scooter.
  2. 17.For participants in the one-day challenge, a pupil undergoing 30 minutes cycling or scooting activity during the school day also counts as one journey in the challenge. If a pupil cycles/scoots during the school day and cycles/scoots to school, or undergoes more than one 30-minute cycling/scooting activity during the school day, only one journey can be logged for that pupil on that day of the challenge.
  3. 18.A school/class entering into the challenge agrees to record journeys as accurately as possible within the rules outlined in these terms and conditions.

Overall category winners

  1. 19.Journeys must be logged by 9am on Tuesday 8 May for schools to be eligible for overall category winner.
  2. 20.The position of a school/class at the end of the challenge is determined by their daily scores. Daily scores are calculated as the proportion of a school/class who logs a cycling/scooter journey that day, and are given as a percentage. E.g. a school that has 100 pupils of which 60 cycle or scoot to school on a given day will receive a daily score of 60%.
  3. 21.The overall winners of the five-day challenge will be the school/class with the highest score averaged of their best five days. The overall winner of the one-day challenge will be the school/class with the highest score calculated from their best day. These results are based on the data entered by the school/class.
  4. 22.In the event of a tie for leader board positions in any category, top place will be awarded to the school with the highest percentage of pupils who rode their bike to school. If the result is still a tie, the position will be awarded to the school with the highest percentage of supporter journeys. If there is still a tie, the final positions will be drawn at random.
  5. 23.The top three schools in each of the following UK-wide categories will receive a custom-made Big Pedal 2018 trophy. Schools entering the class challenge will not receive a trophy.

    Trophy winners:

    • Small Primary Schools
      • 1st School 5-day Challenge
      • 1st School 1-day Challenge
      • 2nd School 5-day Challenge
      • 2nd School 1-day Challenge
      • 3rd School 5-day Challenge
      • 3rd School 1-day Challenge
    • Large Primary Schools
      • 1st School 5-day Challenge
      • 1st School 1-day Challenge
      • 2nd School 5-day Challenge
      • 2nd School 1-day Challenge
      • 3rd School 5-day Challenge
      • 3rd School 1-day Challenge
    • Secondary Schools
      • 1st School 5-day Challenge
      • 1st School 1-day Challenge
      • 2nd School 5-day Challenge
      • 2nd School 1-day Challenge
      • 3rd School 5-day Challenge
      • 3rd School 1-day Challenge
  6. 24.The overall winning schools and final positions will be confirmed no later than 1 June 2018. Details of the winning schools will be published on the Big Pedal website. These will be the official and final positions as determined by the promoters.
  7. 25.The promoters will determine the winners of the prizes and final positions in accordance with their performance during the competition. All such decisions will be final and binding.

Daily leaderboards

  1. 26.

    In order to be included on the daily leaderboards a school/class should log their journeys on the Big Pedal website by 9am the following school day, as per the table below.

    Challenge day Deadline to log journeys
    Monday 23 April Tuesday 24 April 9am
    Tuesday 24 April Wednesday 25 April 9am
    Wednesday 25 April Thursday 26 April 9am
    Thursday 26 April Friday 27 April 9am
    Friday 27 April Monday 30 April 9am
    Monday 30 April Tuesday 1 May 9am
    Tuesday 1 May Wednesday 2 May 9am
    Wednesday 2 May Thursday 3 May 9am
    Thursday 3 May Friday 4 May 9am
    Friday 4 May Tuesday 8 May 9am
  2. 27.A school/class will not appear on the daily leaderboards if they enter their results after 9am the following school day. However, journeys will be added to their overall challenge total if these journeys are entered before 9am on Tuesday 8 May.
  3. 28.The leaderboards reflect results entered by 9am on each day and may not be accurate as some schools may not enter their results until Tuesday 8 May.
  4. 29.Staff, siblings and parents count as supporter journeys. These are recorded at the same time as pupil journeys, however they only count towards The Big Pedal total journey counter on the homepage – they do not contribute to a school or class’s overall scores.
  5. 30.The promoters will aim to publish updated daily leaderboards on the website by 9am each day, reflecting the previous day’s results. However we cannot be held liable if we are unable to meet this deadline.
  6. 31.Once the results for each week have been published they will be final.

Daily prize draw

  1. 32.The Big Pedal is designed to be a fun challenge to help your school promote cycling and scooting to school. To reflect this, prize allocation is random and daily, to allow as many schools as we can to win prizes for their pupils’ efforts around the UK.
  2. 33.To be entered into the prize draw you must log your journeys on the Big Pedal website by 9am on the following school day. For example, to be entered into the prize draw on Day 1 (Monday 23 April) journeys must be logged by 9am on Day 2 (Tuesday 24 April).
  3. 34.Prize winners will be selected at random from all those schools/classes who have a score of 15% calculated on that specific day (see “Overall category winners” above for details on how the daily score is calculated).
  4. 35.Not all schools/classes are eligible for all prizes. Some prizes are aimed only at participants registered as one of the following: primary school (small and large), secondary school, or as a class. Details on daily prizes, and who is eligible for them, will be available on a school’s homepage on each day of the competition.
  5. 36.Teacher prizes are awarded to schools who log supporter journeys. Winners will be selected at random from all schools/classes who log a number of supporter journeys that exceeds 5% of their school roll.
  6. 37.We will aim to announce the daily prize winner by noon the following day. However we cannot be held liable if we are unable to meet this deadline.
  7. 38.The promoters will determine the winners of the prizes in accordance with their performance during the competition. All such decisions will be final and binding.

Sustrans Big Pedal 2018 Family Prize Social Media Competition Terms and Conditions

  1. 39.Multiple entries per person will be accepted.
  2. 40.The Family Prize Social Media Competition is open to families/parents/guardians. Multiple entries per person will be accepted.
  3. 41.To enter the competition participants must upload a photo of their journey to school to Twitter, Facebook or Instagram. Participants must follow Sustrans on the platform they upload their photo(s) to. Participants need to use #BigPedalWin as they post their photo to enter the competition.
  4. 42.If submitting via Instagram, please ensure that your profile is made public during the competition. Sustrans will be unable to view your entry if your profile is private.
  5. 43.This promotion is in no way sponsored, endorsed or administered by, or associated with, Facebook, Twitter or Instagram.
  6. 44.The prize winners will be selected by the promoters who will judge their favourite cycling or scootering family/parent/guardian and child photo to be the winner. All such decisions will be final and binding.
  7. 45.The competition will run during the two weeks of Sustrans Big Pedal, from Monday 23 April to Friday 4 May 2018.
  8. 46.Two prizes are available. One prize will be awarded for each week of the competition.
    • Week 1: The prize consists of two messenger bags, two mini me backpacks and a tube bag for the whole family to be awarded from Goodordering.
    • Week 2: The prize consists of two adult scooters and three child scooters for the whole family to be awarded from Micro Scooters up to a total prize value of £800.
  9. 47.The closing dates for each week are detailed below:
    • Week 1: Entries will be accepted up until 9am on Monday 30 April 2018
    • Week 2: Entries will be accepted up until 9am on Tuesday 8 May 2018
  10. 48.The prizes will be awarded to two separate participants. It will not be possible for one participant to win both prizes.
  11. 49.Employees of Sustrans and their family members or anyone professionally connected with the competition will not be permitted to enter.

Sustrans Big Pedal 2018 Superhero Day Competition Terms and Conditions

  1. 50.Multiple entries per school/class will be accepted.
  2. 51.Schools/classes who are registered and compete in Sustrans Big Pedal 2018 are eligible to enter the Superhero Day Competition.
  3. 52.To be eligible for the competition, schools/classes must register and take part in Superhero Day on 4 May 2018, and must be fundraising for the promoter. Schools can register to take part during Big Pedal registration, or at any other point ahead of 4 May, in their ‘School Settings’ on their Big Pedal account.
  4. 53.To enter the competition, schools/ classes must upload a photo capturing their Superhero Day to the Big Pedal website. Photos entered must be taken on Friday 4 May 2018. Schools can upload photos by following a link from their school homepage and must be given the title ‘Superhero Day’, to be entered into the competition.
  5. 54.The prize winning school/class will be selected by the promoter who will judge their favourite photo to be the winner. All such decisions will be final and binding.
  6. 55.The closing dates for entries is 9am on Tuesday 8 May.
  7. 56.Two prizes are available.
    • A Frog 73 Bike Orange
    • Choice of scooter from Micro-Scooters up to a total prize value of £150.
  8. 57.The prizes will be awarded to two separate schools/classes. It will not be possible for one school/class to win both prizes.

Daily Prize Draw, Family Prize Social Media Competition and Superhero Day Competition Additional Terms and Conditions

  1. 58.No cash alternative to the prizes will be offered, even in the case of cancellation.
  2. 59.The prize is not transferable. In the event of unforeseen circumstances, the promoters reserves the right to offer an alternative prize.
  3. 60.The winners will be contacted by Sustrans via social media or email. Once the winner has confirmed they wish to receive the prize we will, with the winner’s prior consent, announce the winner on social media and their details will be passed to the sponsor to arrange prize delivery.
  4. 61.Delivery of the prize is arrange directly between the prize sponsor and the winner. Sustrans accepts no responsibility for delivery of the relevant prize or the winner’s satisfaction with the product(s). Please contact the sponsor in these instances.
  5. 62.The prize should be claimed by the winner by Thursday 31 May 2018. After this date the promoters reserves the right to withdraw the prize altogether or pick a replacement winner.
  6. 63.If a prize winner decides not to accept any prize, they must notify Sustrans of such decision in writing and will, with effect from the date of such notice, forfeit any and all claim to the prize. No alternative prize will be awarded. Sustrans reserves the right to deal with the prize declined in such manner as it sees fit.
  7. 64.Any personal data relating to entrants will be used solely in accordance with current data protection legislations and will only be used to administer the prize.
  8. 65.The promoters cannot accept responsibility for loss or corruption of data in transit.
  9. 66.The promoters reserves the right to cancel or withdraw the Daily Prizes, Superhero Day or Family Prize Social Media Competition at any time.
  10. 67.The promoters may substitute any prize that is awarded as part of this scheme with one of equal or greater value as it, at its sole discretion, may determine.
  11. 68.Entry into the competition will be deemed as acceptance of these terms and conditions.
  12. 69.“The promoters” is Sustrans, 2 Cathedral Square, College Green, Bristol BS1 5DD. The name of the winners can be obtained after Monday 1 June 2018 by emailing BigPedal@sustrans.org.uk.

Privacy

  1. 70.By uploading photos to the Big Pedal website, schools give permission for the photos to be used by Sustrans. They also agree that they have the right to upload photos and that they have parental consent (where appropriate) for the pupils featured. Copyright of the photograph(s) remain with the photographer.
  2. 71.Sustrans collects personal information when you register to take part in The Big Pedal 2018. We will use this information to administer the event, award prizes and, if you agree, to send you information about our resources, challenges, products and services. Sustrans will not share your information for marketing purposes with any other organisation.
  3. 72.You have the right at any time to stop us from contacting you for marketing purposes. You may opt out of marketing emails at any time by clicking the ‘unsubscribe’ link. All personal information received will be processed in accordance with the Data Protection Act 1998, and will not be shared with third parties without your consent, or as required by law.
  4. 73.By taking part in the promotion, the prize winner confirms their agreement to take part, and allow the use of their school’s name, in such associated publicity as the promoter may reasonably request.
  5. 74.Please read our separate Privacy Policy and information about use of cookies.