Terms and Conditions

General

1 Sustrans Big Pedal is promoted by Sustrans Limited company number 1797726, (Registered Charity No. 326550 (England and Wales) SCO39263 (Scotland)] (“The promoters”/ “we”).
2 The challenge dates are Monday 19 April – 30 April 2021.
3 Schools can record journeys/physical activities for the challenge on the Sustrans Big Pedal website from 6am on Monday 19th April to midday on Wednesday 5th May 2021. Journeys made before the start time or after the closing time will not count towards the challenge.
4 Any enquiry concerning this scheme should be sent to: Sustrans Big Pedal, Sustrans, 2 Cathedral Square, College Green, Bristol BS1 5DD or bigpedal@sustrans.org.uk.
5 The promoters reserve the right to cancel this scheme at any stage, if deemed necessary, or if circumstances arise out of its control.

Participation

6 Sustrans Big Pedal is open to all schools in the United Kingdom. A DfE/SEED/Inst number is required to complete registration and enable schools to participate.
7 We encourage schools to record journeys on every day of the challenge, but their final position is determined by their best five days. If they cannot record at least five days, they can choose our one-day challenge. Unlike the five-day challenge, the one-day challenge can include cycling, walking, wheeling, scooting or other physical activity carried out during the school day for children physically attending school. For more details of the 1-day challenge and other participation options, see the section ‘Eligible activities’ below.
8 Friday 30 April 2021 is the final day of the challenge and an optional fundraising non-uniform day in which schools can choose to take part. The activities will be open to all children at the school. However, only children arriving by cycle, foot, wheelchair or scooter may be logged as having made Sustrans Big Pedal journeys for the purpose of the competition.

All other Sustrans Big Pedal activities can still be logged on this day for those who are eligible to participate in different ways eg remote learners taking journeys from home or carrying out physical activities at home and 1-day challenge participants and pupils with other barriers to participation (eg SEN or users of Local Authority transport) carrying out physical activity at school as part of the Big Pedal challenge.
9 Sustrans Big Pedal has three categories for school-types, small primary (fewer than 250 pupils), large primary (greater than or equal to 250 pupils), and secondary schools.

There is no separate category for SEN schools. However, SEN schools with pupils who are unable to walk, wheel, scoot or cycle to school may do other physical activity at school which can count towards the school’s daily score. This can include walking, cycling (using school/static/adapted bikes if required), scooting and using a wheelchair or other physical activity during the school day e.g. during school break times, in the playground. Activities completed at school can be logged on the Sustrans Big Pedal website as ‘Children’s physical activities’ and count towards your daily score.

It is up to the discretion of school staff what constitutes one physical activity for SEN pupils taking into account pupil ability.
10 Nursery schools can enter into the Sustrans Big Pedal competition provided they have a DfE Number.
11 Participants can register as a whole-school. However, if the whole school can’t take part, schools can enter one class or year group into the Challenge. If a school is registered as a whole-school, classes or year groups within the school are not permitted to register separately as a class.
12 The promoters aim to support schools during the challenge by providing them with Sustrans Big Pedal-themed resources. However, we cannot be held liable if, for any reason, we are unable to provide these resources.
13 The promoters are not responsible for misuse of any prize, or claims, liability, loss or damage arising out of or in connection with this scheme. The promoters have no knowledge of local conditions and it may be that as a result of those conditions, including but not limited to weather conditions, construction projects, closures or other events, routes used are not safe. Any schools, by registering to participate in Sustrans Big Pedal, accept that it, or its representatives, must exercise judgment in their activities which result from participation in Sustrans Big Pedal, and are responsible for decisions affecting the safety of pupils and other participants.
14 Organisations who promote Sustrans Big Pedal are eligible to sign up for a Sustrans Big Pedal account for external promoters, giving them access to promotional resources, a tool to create leaderboards for specific schools, and access to school homepages. However, this account does not give access to the details of school champions.
15 Schools are advised to check all their details on the Big Pedal website prior to the start of the challenge. If any information is incorrect, they should contact the challenge organisers (bigpedal@sustrans.org.uk) to amend the details prior to the challenge start date. Once the challenge has begun it will not be possible to amend the information given at registration. Incorrect details may lead to allocation of the wrong category and a school/class not being eligible to claim any prizes or trophies.

Eligible journeys and physical activities

16 A school or class must log their journeys/physical activities to:
  • add to their challenge total which determines their position in the category at the end of the challenge
  • appear on the daily leaderboards
  • be eligible to win in the daily prize draw
17 A school/year group/class may log one cycling, walking, wheelchair, or scooting journey per pupil per day of the challenge. For participants of the five-day challenge physically attending school, this should relate to the journey made to school each day. For those that park and walk/wheel, their journey to school counts towards the challenge if the final 10 minutes of the journey has been made using a bike, wheelchair, foot, or scooter.
18 For participants in the one-day challenge, a pupil undergoing 30 minutes cycling, walking wheeling (using a wheelchair), scooting or other physical activity during the school day also counts in the challenge. If a pupil cycles/walks/scoots/wheels/ carries out other physical activity for 30 minutes during the school day and cycles/walks/scoots/wheels to school, only one activity or journey can be logged for that pupil on that day of the challenge. The cycling/walking/scooting/wheeling/ physical activity completed at school should be logged as ‘Children’s physical activities’. The journeys to school should be logged as ‘Child Journeys (bike)’, ‘Child Journeys (scooter)’ or ‘Child Journeys (walking & wheelchair)’ depending on the mode of transport used.
19 Children who make use of Local Authority provided free transport to school and therefore cannot take an active journey to school can take part in Big Pedal in the following ways:
  • They can walk, cycle, wheel or scoot for 30 minutes at school or do 30 minutes of exercise at school. This activity completed at school should be logged as ‘Children’s physical activities’.
  • Taking another active journey from home. This should be logged as ‘Child Journeys (bike)’, ‘Child Journeys (scooter)’ or ‘Child Journeys (walking & wheelchair)’ depending on the mode of transport used.
20 School boarders who don’t have the option of a school run can take part in Sustrans Big Pedal by taking another active journey from school. This should be logged as ‘Child Journeys (bike)’, ‘Child Journeys (scooter)’ or ‘Child Journeys (walking & wheelchair)’ depending on the mode of transport used.
21 A school/year group/class entering into the challenge agrees to record journeys/physical activities as accurately as possible within the rules outlined in these terms and conditions.
22 Pupils who are learning remotely can participate in Big Pedal by taking active journeys from home, or 30 minutes of physical activity at home which will count in the challenge. The active journey from home needs to be logged as a ‘Child journey’ and the physical activity at home needs to be logged as ‘Children’s physical activity’ on the Sustrans Big Pedal website.
23 For participants who are self-isolating but well, a 30 minute physical activity that day also count in the challenge. This would need to be logged as ‘Children’s physical activity’ on the Sustrans Big Pedal website.
24 A Supporter journey is a journey made by an adult who accompanies a participating child to school by bike, foot, wheelchair or scooter. One supporter journey per child is allowed on each day of the challenge. To avoid double counting parent and guardian supporter journeys when more than one child is attending the same school, we suggested the supporter journey is logged with the youngest sibling.

Teachers and staff who walk, cycle, wheel and scoot to school also count as supporters. Each adult can record one supporter journey on each day of the challenge.

When a child is learning remotely due to coronavirus, an adult accompanying that child on an alternative active journey or joining in their daily physical activity also counts as a supporter journey in the competition.

Staff members whose pupils are learning remotely can also count an alternative active journey or 30 minutes of physical activity as a supporter journey in the competition.

Overall category winners

25 Journeys and physical activities must be logged by midday on Wednesday 5th May 2021 for schools to be eligible for overall category winner.
26 The position of a school/year group/class at the end of the challenge is determined by their daily scores. Daily scores are calculated as the proportion of a school/year group/class who logs a cycling/walking/wheelchair/scooter journey or physical activity that day, and are given as a percentage. E.g. a school that has 100 pupils of which 60 cycle, walk or scoot to school or take part in a physical activity on a given day will receive a daily score of 60%.
27 The overall winners of the five-day challenge will be the school/year group/class with the highest score averaged of their best five days. The overall winner of the one-day challenge will be the school/year group/class with the highest score calculated from their best day. These results are based on the data entered by the school/class.
28 In the event of a tie, schools with the highest supporter journey score will be awarded a higher position on the leaderboard. If there is still a tie, the final positions will be drawn at random.
29 There are four overall categories in the 2021 challenge:
  • small primary school (1-250 pupils), 5 day challenge
  • large primary school (250+ pupils), 5 day challenge
  • secondary schools, 5 day challenge
  • the 1 day challenge (all schools)
The top 5 schools on the leaderboards for each of these categories will receive an exclusive framed Big Pedal 2021 certificate.
30 The overall winning schools and final positions will be confirmed no later than 1 June 2021. Details of the winning schools will be published on the Big Pedal website. These will be the official and final positions as determined by the promoters.
31 The promoters will determine the winners of the prizes and final positions in accordance with their performance during the competition. All such decisions will be final and binding.

Daily leaderboards

32 In order to be included on the daily leaderboards a school/class should log their journeys/physical activities on the Big Pedal website as per the table below.
Challenge day Deadline to log journeys
Monday 19 April Tuesday 20 April 9am
Tuesday 20 April Wednesday 21 April 9am
Wednesday 21 April Thursday 22 April 9am
Thursday 22 April Friday 23 April 9am
Friday 23 April Monday 26 April 9am
Monday 26 April Tuesday 27 April 9am
Tuesday 27 April Wednesday 28 April 9am
Wednesday 28 April Thursday 29 April 9am
Thursday 29 April Friday 30 April 9am
Friday 30 April Tuesday 4th May 9am
33 A participant will not appear on the daily leaderboards if they enter their results after 9am the following school day. However, journeys/physical activities will be added to their overall challenge total if these journeys/physical activities are entered before midday on Wednesday 5th May 2021.
34 The overall Challenge leaderboards reflect results entered by 9am on each day and may not be accurate as some schools may not enter their results until midday Wednesday 5th May.
35 The promoters will aim to publish updated daily leaderboards on the website by midday each day, reflecting the previous day’s results. However we cannot be held liable if we are unable to meet this deadline.
36 Once the results for each week have been published they will be final.

Daily prize draw

37 The Big Pedal is designed to be a fun challenge to help your school promote cycling, walking, scooting and using a wheelchair for journeys to school. To reflect this, prize allocation is random and daily, to allow as many schools as we can to win prizes for their pupils’ efforts around the UK.
38 To be entered into the prize draw you must log your journeys/physical activities on the Big Pedal website by 9am on the following school day.
39 Prize winners will be selected at random from all those schools/year groups/classes who have a score of 15% calculated on that specific day (see “Overall category winners” above for details on how the daily score is calculated).
40 Not all schools/year groups/classes are eligible for all prizes. Some prizes are aimed only at participants registered in specific categories. Details on daily prizes, and who is eligible for them, will be available on a school’s homepage on each day of the competition.
41 We will aim to announce the daily prize winner by noon the following day. However we cannot be held liable if we are unable to meet this deadline.
42 The promoters will determine the winners of the daily prizes in accordance with the terms and conditions. All such decisions will be final and binding.

Additional Terms and Conditions for daily prizes and other prize competitions

43 No cash alternative to the prizes will be offered, even in the case of cancellation.
44 The prize is not transferable. In the event of unforeseen circumstances, the promoters reserves the right to offer an alternative prize.
45 The winners will be contacted by Sustrans via social media or email. We share the name and email address of a prize winner with the prize sponsors to arrange prize delivery. Any personal data relating to entrants will be used solely in accordance with current data protection legislations and will only be used to administer the prize.
46 Delivery of the prize is arrange directly between the prize giver and the winner. Sustrans accepts no responsibility for delivery of the relevant prize or the winner’s satisfaction with the product(s). Please contact the prize giver in these instances.
47 The prize should be claimed by the winner by Monday 14th June 2021. After this date the promoters reserves the right to withdraw the prize altogether or pick a replacement winner.
48 The promoters cannot accept responsibility for loss or corruption of data in transit.
49 The promoters reserves the right to cancel or withdraw Daily Prizes, and any other prize competitions associated with the Challenge at any time.
50 The promoters may substitute any prize that is awarded as part of this scheme with one of equal or greater value as it, at its sole discretion, may determine.

Additional terms and conditions

51 You must not adapt the Sustrans Big Pedal logo, resources or nature of the competition other than where consent is given in writing by the Sustrans Big Pedal team. Requests can be made by emailing to bigpedal@sustrans.org.uk.
52 You will not adapt the name of the Sustrans Big Pedal competition. The competition must be referred to as “Sustrans Big Pedal.”
53 You are not permitted to use the Big Pedal competition to generate income or profit except to fundraise for Sustrans. However, PROVIDED THAT schools are participating in Big Pedal, they are hereby permitted to raise funds for their own school during the competition.
54 You must not use the Big Pedal competition in any way that causes reputational damage to Sustrans.
55 Registering to the Big Pedal website will be deemed as acceptance of these terms and conditions.
56 Please read our separate Privacy Policy and information about use of cookies.

Re-naming competition

57 Sustrans Big Pedal re-naming competition (“the Name Competition”) is promoted by Sustrans Limited company number 1797726, Registered Charity No. 326550 (England and Wales) SC039263 (Scotland) of 2 Cathedral Square, College Green, Bristol, BS1 5DD (“ Sustrans”)
58 The Name Competition is a UK-wide competition to re-name the Sustrans Big Pedal event from 2022 onwards. The name is being changed to reflect the fact the event is a multi-modal active travel event. It is no longer just a cycling event. Walking, cycling, scooting and using a wheelchair also count towards the challenge.
59 Sustrans reserves the right to cancel this competition at any stage, if deemed necessary, or if circumstances arise out of its control.
60 The Name Competition runs from 19 April to 7 May 2021. Schools are encouraged to enter their submissions as soon after the end of the Big Pedal challenge (30 April) as possible.
61 Schools need to enter their submission onto the Sustrans Big Pedal website (www.bigpedal.org.uk) by midday on the 7 May 2021. Please note this is two days later than the closing date for the overall Sustrans Big Pedal active travel competition.
62 Ideas submitted after the above deadline will not be able to enter the Name Competition.
63 Each school can submit only one name suggestion into the Name Competition.
64 Submissions must feature Sustrans as the first word, followed by a maximum of four words.
65 Submissions can be accompanied by additional supporting text of up to 100 words through the website. This can be used to explain the idea.
66 The names will be judged according to how well they meet the judgement criteria of being concise, multi-modal and unique.
67 “Being concise” means being no more than four words after the word Sustrans.
68 “Being multi-modal” means the name must work for a challenge in which all forms of active travel (cycling, walking, scooting and using a wheelchair) count.
69 “Being unique” means a name that no one else is using. Schools are not expected to verify this themselves. Sustrans will check if anyone else is using the name. Names which are already being used by someone else will be discounted from the Name Competition.
70 Schools’ entries into the Name Competition can be generated by students, teachers and other school staff. We suggest schools use our Day 6 and Day 10 lesson plans to help students generate ideas.
71 Each school can decide how they select their school’s submission for the Name Competition. We recommend this process is as democratic as possible. Suggested ideas include pupil votes (each class voting for their class’s winner, followed by voting for a whole school winner) or a panel selection (including teachers and/or the school’s eco-council). The Sustrans Big Pedal Champion may wish to develop and coordinate this process for their school.
72 The Name Competition is open to all schools in the United Kingdom. A DFE/SEED/Inst number is required to complete registration and enable schools to submit their entry.
73 Schools must have registered to the Sustrans Big Pedal website to take part in the Name Competition. They are not required to have logged any journeys.
74 Submissions can be made via the website in English or Welsh. If you wish to make a submission in an alternative language please contact bigpedal@sustrans.org.uk to discuss this first.
75 The name suggestions generated by schools will be shortlisted by a panel of Sustrans employees and selected partners chosen by Sustrans, in our absolute discretion.
76 The shortlisted names should also be positive, accurate and engaging. Whether entries match these criteria is at the discretion of Sustrans.
77 The names which Sustrans shortlists will then be put to a public vote. How the entries perform in the public vote will inform Sustrans’ selection of the new name for Sustrans Big Pedal in 2022, but the final decision rests with Sustrans. The public vote will run from the 7-18 June 2021.
78 Sustrans reserves the right to enter a name generated internally to be added to the shortlist and to be included in the public vote alongside entries from schools.
79 Sustrans reserves the right to add additional judging criteria and to amend existing ones (acting reasonably).
80 Sustrans will make efforts to publicise the public vote on Sustrans’ social media channels and by emails to schools.
81 We will aim to announce the Name Competition winner(s) and runners up by the 30 June 2021. However we cannot be held liable if we are unable to meet this deadline.
82 The prize for winning the Name Competition is having your school’s entry turned into a logo and used to help promote active travel in 2022.
83 English and bi-lingual (English and Welsh) logos will be developed.
84 No cash alternative to the prize will be offered, even in the case of cancellation.

The prize is not transferrable. In the event of none of the name ideas submitted being considered suitable, the promoter reserves the right to submit their own ideas into the public vote.
85 Details of the winning school(s) will be published on the Sustrans Big Pedal website. These will be the official and final winner as determined by the promoters.
86 Sustrans will determine the winner(s) of the competition, influenced by the public vote results. These will be the official winners of the Name Competition. All such decisions will be final and binding.
87 The winning name will be transformed into a logo before the 30 September 2021.
88 The new name will be used for the Sustrans 2022 active travel event taking place on [2022 dates coming soon]. The new name will be turned into a logo and used on branded materials and schools resources.
89 Sustrans reserves the right to extend the Name Competition timelines, even once the competition has started.
90 Sustrans reserves the right to amend active travel competition dates in 2022, even once the competition has started.
91 Any enquiry concerning this scheme should be sent to: Sustrans Big Pedal, Sustrans, 2 Cathedral Square, College Green, Bristol, BS1 5DD or bigpedal@sustrans.org.uk.
92 Sustrans aims to support schools during the Name Competition by providing them with digital resources for use in lessons. However, we cannot be held liable if, for any reason, we are unable to provide these resources.
93 Schools can take part in the Name Competition whether they are open or closed.
94 In the event of the exact same name (same spelling, same word order) being submitted by different schools, each school that suggested that name will be associated with it. And if it wins, all schools that suggested the name will be considered as joint winners.
95 The winners will be contacted via the email address used to register the school by June 2021.
96 Any personal data related to entrants will be used solely in accordance with current data protection legislations and will only be used to contact you about the Name Competition.
97 After notification of winning the Name Competition, the winner(s) of the public vote should make contact with Sustrans by within 2 working days. After this date Sustrans reserves the right to continue to communicate the winning name without the winning schools involvement or to pick a replacement winner.
98 For the avoidance of doubt the winning name shall be the property of Sustrans. By entering this competition each School assigns to Sustrans absolutely all its rights and interest in the intellectual property rights to the proposed name, including copyright and assigns to Sustrans the right to bring, proceedings or claims (and to retain any damages recovered) in respect of any infringement, or any other cause of action arising from ownership of the rights to the winning name.
99 Sustrans cannot accept responsibility for loss or corruption of data in transit. Please read our separate Privacy Policy and information about use of cookies
100 Sustrans reserves the right to cancel the Name Competition at any time.
101 Submitting a competition entry will be deemed as acceptance of these terms and conditions.

Additional Terms and Conditions for Re-naming Prize Draw

102 To recognise the efforts of all schools who submit an entry into the Naming Competition schools who submit an entry which meets the entry requirements will also be entered into a random prize draw.
103 There is no entry fee for the random prize draw and no purchase is necessary to enter this competition.
104 The prize is an Extreme Mountain Bike Show standard schools demonstration.
105 No cash alternative to the prizes will be offered, even in the case of cancellation.
106 The prizes are not transferable. In the event of unforeseen circumstances, the prize sponsor or promoter reserve the right to offer an alternative prize.
107 By entering this competition, you are agreeing to be bound by these terms and conditions.
108 The winner will be selected at random and contacted and announced within one week of the main Naming Competition closing.
109 Sustrans will contact the winning school via the email address used to register in the overall Big Pedal competition. Once the winner has confirmed they wish to receive the prize and has provided contact details we will pass their details on to the selected prize sponsor to arrange a suitable date for the prize event to take place.
110 Sustrans will ask the winner for a contact phone number or email address which will be given to the selected prize sponsor with the sole purpose of contacting the winner to inform them on how to redeem their prize.
111 The prizes should be claimed by the winner by 28th May 2021. After this date, the promoter reserves the right to withdraw the prize altogether or pick a replacement winner.
112 The prize winning school will have until the 31st March 2022 to host the prize show, after which the prize will lapse.
113 The date of the Show of the prize is arranged directly between the prize sponsor and the winner. Sustrans accepts no responsibility for the suitability of the dates the show is available or the winner’s satisfaction with the show. Please contact the prize sponsor in these instances.
114 If a prize winner decides not to accept the prize, they must notify Sustrans of such decision in writing and will, with ef fect from the date of such notice, forfeit any and all claim to the prize. No alternative prize will be awarded. Sustrans reserves the right to deal with the prize declined in such a manner as it sees fit.
115 We are committed to protecting your personal data. For information on how we do this, see our privacy notice. Any personal data relating to entrants will be used solely in accordance with current data protection legislation and will only be used to administer the prize.
116 Employees of Sustrans and their family members or anyone professionally connected with the competition will not be permitted to enter.
117 The promoter reserves the right to cancel or amend the competition and these terms and conditions without notice due to any event outside the promoter’s control.