Terms and Conditions

General

2 Sustrans Big Pedal is promoted by Sustrans Limited company number 1797726, (Registered Charity No. 326550 (England and Wales) SCO39263 (Scotland)] (“The promoters”/ “we”).
3 The challenge dates are Monday 19 April – 30 April 2021.
4 Schools can record journeys for the challenge on the Sustrans Big Pedal website from 6am on Monday 19th April to midday on Wednesday 5th May 2021. Journeys made before the start time or after the closing time will not count towards the challenge.
5 Any enquiry concerning this scheme should be sent to: Sustrans Big Pedal, Sustrans, 2 Cathedral Square, College Green, Bristol BS1 5DD or bigpedal@sustrans.org.uk.
6 The promoters reserve the right to cancel this scheme at any stage, if deemed necessary, or if circumstances arise out of its control.

Participation

7 Sustrans Big Pedal is open to all schools in the United Kingdom. A DfE/SEED/Inst number is required to complete registration and enable schools to participate.
8 We encourage schools to record journeys on every day of the challenge, but their final position is determined by their best five days. If they cannot record at least five days, they can choose our one-day challenge. Unlike the five-day challenge, the one-day challenge can include cycling, walking, wheeling or scooting activity made during the school day for children physically attending school. For more details, see the section ‘Logging journeys’ below
9 Friday 30 April 2021 is the final day of the challenge and an optional fundraising non-uniform day in which schools can choose to take part. The activities will be open to all children at the school. However, only children arriving by cycle, foot, wheelchair or scooter may be logged as having made Sustrans Big Pedal journeys for the purpose of the competition.
10 Sustrans Big Pedal has three categories for school-types, small primary (fewer than 250 pupils), large primary (greater than or equal to 250 pupils), and secondary schools. There is no separate category for SEN schools. However, SEN schools with pupils who are unable to scoot/cycle to school may use school/static/adapted bikes and count journeys made at school, e.g. during school break times, in the playground. It is up to the discretion of school staff what constitutes one journey taking into account pupil ability.
11 Nursery schools can enter into the Sustrans Big Pedal competition provided they have a DfE Number.
12 Participants can register as a whole-school. However, if the whole school can’t take part, schools can enter one class or year group into the Challenge. If a school is registered as a whole-school, classes or year groups within the school are not permitted to register separately as a class.
13 The promoters aim to support schools during the challenge by providing them with Sustrans Big Pedal-themed resources. However, we cannot be held liable if, for any reason, we are unable to provide these resources.
14 The promoters are not responsible for misuse of any prize, or claims, liability, loss or damage arising out of or in connection with this scheme. The promoters have no knowledge of local conditions and it may be that as a result of those conditions, including but not limited to weather conditions, construction projects, closures or other events, routes used are not safe. Any schools, by registering to participate in Sustrans Big Pedal, accept that it, or its representatives, must exercise judgment in their activities which result from participation in Sustrans Big Pedal, and are responsible for decisions affecting the safety of pupils and other participants.
15 Organisations who promote Sustrans Big Pedal are eligible to sign up for a Sustrans Big Pedal account for external promoters, giving them access to promotional resources, a tool to create leaderboards for specific schools, and access to school homepages. However, this account does not give access to the details of school champions.
16 Schools are advised to check all their details on the Big Pedal website prior to the start of the challenge. If any information is incorrect, they should contact the challenge organisers (bigpedal@sustrans.org.uk) to amend the details prior to the challenge start date. Once the challenge has begun it will not be possible to amend the information given at registration. Incorrect details may lead to allocation of the wrong category and a school/class not being eligible to claim any prizes or trophies.

Eligible journeys

17 A school or class must log their journeys to:
  • add to their challenge total which determines their position in the category at the end of the challenge
  • appear on the daily leaderboards
  • be eligible to win in the daily prize draw
18 A school/year group/class may log one cycling, walking, wheelchair, or scooting journey per pupil per day of the challenge. For participants of the five-day challenge physically attending school, this should relate to the journey made to school each day. A journey to school counts towards the challenge if at least half the time taken travelling to school by a pupil is made using a bike, wheelchair, foot, or scooter.
19 For participants in the one-day challenge, a pupil undergoing 30 minutes cycling, walking or scooting activity during the school day also counts as one journey in the challenge. If a pupil cycles/walks/scoots/wheels during the school day and cycles/walks/scoots, wheels to school, or undergoes more than one 30-minute cycling/walking/scooting or wheeling activity during the school day, only one journey can be logged for that pupil on that day of the challenge.
20 A school/year group/class entering into the challenge agrees to record journeys as accurately as possible within the rules outlined in these terms and conditions.
21 Pupils who are learning remotely can take active journeys with a family member from home, or 30 minutes of physical activity at home which also counts as one journey in the challenge.
22 For participants who are self-isolating but well, a 30 minute physical activity that day also counts as one journey in the challenge.
23 A Supporter journey is a journey made by an adult who accompanies a participating child to school by bike, foot, wheelchair or scooter. Each adult can record one supporter journey on each day of the challenge. Teachers and staff who walk, cycle and scoot to school also count as supporters.

When a child is learning remotely due to coronavirus, an adult accompanying that child on an alternative active journey or joining in their daily physical activity also counts as a supporter journey in the competition.

Staff members whose pupils are learning remotely can also count an alternative active journey or 30 minutes of physical activity as a supporter journey in the competition.

Overall category winners

24 Journeys must be logged by midday on Wednesday 5th May 2021 for schools to be eligible for overall category winner.
25 The position of a school/year group/class at the end of the challenge is determined by their daily scores. Daily scores are calculated as the proportion of a school/year group/class who logs a cycling/walking/wheelchair/scooter journey or physical activity that day, and are given as a percentage. E.g. a school that has 100 pupils of which 60 cycle, walk or scoot to school or take part in a physical activity on a given day will receive a daily score of 60%.
26 The overall winners of the five-day challenge will be the school/year group/class with the highest score averaged of their best five days. The overall winner of the one-day challenge will be the school/year group/class with the highest score calculated from their best day. These results are based on the data entered by the school/class.
27 In the event of a tie, schools with the highest supporter journey score will be awarded a higher position on the leaderboard. If there is still a tie, the final positions will be drawn at random.
28 There are four overall categories in the 2021 challenge:
  • small primary school (1-250 pupils), 5 day challenge
  • large primary school (250+ pupils), 5 day challenge
  • secondary schools, 5 day challenge
  • the 1 day challenge (all schools)
The top 10 schools on the leaderboards for each of these categories will receive an exclusive framed Big Pedal 2021 certificate.
29 The overall winning schools and final positions will be confirmed no later than 1 June 2021 Details of the winning schools will be published on the Big Pedal website. These will be the official and final positions as determined by the promoters.
30 The promoters will determine the winners of the prizes and final positions in accordance with their performance during the competition. All such decisions will be final and binding.

Daily leaderboards

31 In order to be included on the daily leaderboards a school/class should log their journeys on the Big Pedal website as per the table below.
Challenge day Deadline to log journeys
Monday 19 April Tuesday 20 April 9am
Tuesday 20 April Wednesday 21 April 9am
Wednesday 21 April Thursday 22 April 9am
Thursday 22 April Friday 23 April 9am
Friday 23 April Monday 26 April 9am
Monday 26 April Tuesday 27 April 9am
Tuesday 27 April Wednesday 28 April 9am
Wednesday 28 April Thursday 29 April 9am
Thursday 29 April Friday 30 April 9am
Friday 30 April Tuesday 4th May 9am
32 A participant will not appear on the daily leaderboards if they enter their results after 9am the following school day. However, journeys will be added to their overall challenge total if these journeys are entered before midday on Wednesday 5th May 2021.
33 The overall Challenge leaderboards reflect results entered by 9am on each day and may not be accurate as some schools may not enter their results until midday Wednesday 5th May.
34 The promoters will aim to publish updated daily leaderboards on the website by midday each day, reflecting the previous day’s results. However we cannot be held liable if we are unable to meet this deadline.
35 Once the results for each week have been published they will be final.

Daily prize draw

36 The Big Pedal is designed to be a fun challenge to help your school promote cycling, walking, scooting and using a wheelchair for journeys to school. To reflect this, prize allocation is random and daily, to allow as many schools as we can to win prizes for their pupils’ efforts around the UK.
37 To be entered into the prize draw you must log your journeys on the Big Pedal website by 9am on the following school day.
38 Prize winners will be selected at random from all those schools/year groups/classes who have a score of 15% calculated on that specific day (see “Overall category winners” above for details on how the daily score is calculated).
39 Not all schools/year groups/classes are eligible for all prizes. Some prizes are aimed only at participants registered in specific categories. Details on daily prizes, and who is eligible for them, will be available on a school’s homepage on each day of the competition.
40 We will aim to announce the daily prize winner by noon the following day. However we cannot be held liable if we are unable to meet this deadline.
41 The promoters will determine the winners of the daily prizes in accordance with the terms and conditions. All such decisions will be final and binding.

Additional Terms and Conditions for daily prizes and other prize competitions

42 No cash alternative to the prizes will be offered, even in the case of cancellation.
43 The prize is not transferable. In the event of unforeseen circumstances, the promoters reserves the right to offer an alternative prize.
44 The winners will be contacted by Sustrans via social media or email. We share the name and email address of a prize winner with the prize sponsors to arrange prize delivery. Any personal data relating to entrants will be used solely in accordance with current data protection legislations and will only be used to administer the prize.
45 Delivery of the prize is arrange directly between the prize giver and the winner. Sustrans accepts no responsibility for delivery of the relevant prize or the winner’s satisfaction with the product(s). Please contact the prize giver in these instances.
46 The prize should be claimed by the winner by Monday 14th June 2021. After this date the promoters reserves the right to withdraw the prize altogether or pick a replacement winner.
47 The promoters cannot accept responsibility for loss or corruption of data in transit.
48 The promoters reserves the right to cancel or withdraw Daily Prizes, and any other prize competitions associated with the Challenge at any time.
49 The promoters may substitute any prize that is awarded as part of this scheme with one of equal or greater value as it, at its sole discretion, may determine.

Additional terms and conditions

50 You must not adapt the Sustrans Big Pedal logo, resources or nature of the competition other than where consent is given in writing by the Sustrans Big Pedal team. Requests can be made by emailing to bigpedal@sustrans.org.uk.
51 You will not adapt the name of the Sustrans Big Pedal competition. The competition must be referred to as “Sustrans Big Pedal.”
52 You are not permitted to use the Big Pedal competition to generate income or profit except to fundraise for Sustrans. However, PROVIDED THAT schools are participating in Big Pedal, they are hereby permitted to raise funds for their own school during the competition.
53 You must not use the Big Pedal competition in any way that causes reputational damage to Sustrans.
54 Registering to the Big Pedal website will be deemed as acceptance of these terms and conditions.
55 Please read our separate Privacy Policy and information about use of cookies.

Re-naming competition

Coming soon.